Thinking of hosting a tech conference? But where? Have you decided the appropriate venue for your event? These are few questions which you might be thinking about. Hosting an event is a humongous task and once your venue is decided almost 50% of the work is done. A perfect venue has direct impact on you event’s success.
A Place with High AccessibilityIn order to look for a meeting room or any other conference hall the utmost thing is getting the most accessible venue for your delegates. You must avoid venues with traffic routes or off beaten track.
A Place to ParkYou must ensure the attendees that their car is safe in your backyard. Thus holding a meeting in such a place where delegates can park their vehicle.
A Place with Correct EquipmentsFor hosting a tech conference, you will require lots of devices, equipments and gadgets. It is a good practice to check the availability of the same at the venue before kick starting the event, to avoid last minute delays.
A Place with PeaceA venue with your meeting room in a serene place , far away from rush and noises of city gives a fresh mind set to attendees and a fairly productive meeting could be held with better ideas from every participant.
For Team Building exercises, a clam place is best where people mingle more with each other less thinking of what’s going around which is not of importance.
A Place with Right Size RoomsEnsuring the right size room for the meeting attendees is very crucial. A place having enough space for the attendees to take notes use laptops, communicate and connect with each other easily will lead a perfect ambiance for your target audience.
A Place with Perfect SandwichDeciding your Venue with a classic catering service is important. A place with Hot Tea, Creamy Sandwiches, Roasted Peanuts and what not will give you an edge. As we all know in the end what matters is food!!
A Place Aligning with Your BudgetEnsuring a budget that matches your budget with all the above mentioned qualities will not be dream. You just need to fix the budget and ask for a quotation from the venue manager.
So next time you host a tech conference, do remember to create a checklist with above points, and please don't forget to invite us.